1. May 27, 2026

   City Council

   meeting page

   Passed · Passed Finally8–0, 1 absent

   • Anthony CoghillY
   • Barbara WarwickY
   • Deborah L. GrossY
   • Erika StrassburgerY
   • Khari MosleyY
   • Kim SalinetroY
   • R. Daniel LavelleY
   • Robert CharlandY
   • Bobby Wilson—

..Title
Ordinance amending the Pittsburgh Code of Ordinances, Title I: Administrative, Article IX: Boards, Commissions and Authorities, Chapter 179D: Records Management Advisory Commission, by repealing Chapter 179D in its entirety.

..body
The Council of the City of Pittsburgh hereby enacts as follows:

Section 1.	The Pittsburgh Code of Ordinances, Title I: Administrative, Article IX: Boards, Commissions and Authorities, Chapter 179D: Records Management Advisory Commission, by repealing Chapter 179D in its entirety.


[CHAPTER 179D

Records Management Advisory Commission1
� 179D.01. Definitions. [Ord. No. 19-2012, � 1, eff. 10-2-2012; Ord. No. 43-2017, � 15, eff.
12-1-2017; Ord. No. 2-2018, � 5, eff. 2-15-2018; Ord. No. 17-2018, � 1, eff. 6-28-2018]
(a) RECORD(S) - Any book, correspondence, drawing, form, image, map, paper, photograph, presentation, report, application or other documentary material, regardless of physical characteristic, made or received by a City entity under law or in connection with the exercise of its powers and the discharge of its duties.
(b) RECORDS RETENTION SCHEDULE - A document that identifies and describes a department's records and provides instructions for the disposition of records throughout their life cycle.
(c) RECORDS LIAISON - An individual who serves as the liaison between a City department and the City Clerk's Office in all matters related to the department's records.
� 179D.02. Duties. [Ord. No. 19-2012, � 1, eff. 10-2-2012; Ord. No. 17-2018, � 1, eff.
6-28-2018]
(a) The purpose of the Records Management Advisory Commission (hereafter called the Commission) is to establish and oversee the implementation of policies related to City records management and the preservation of archival records.
(b) The Commission shall oversee the implementation of retention schedules and the transfer of inactive records to the City Clerk's Office's custody.
(c) No City record shall be disposed of without the review and approval of the City Archivist until retention schedules are promulgated by the Commission.
(d) The Commission shall facilitate and maintain effective communication between the City Clerk's Office and each City department on all issues related to records management.
� 179D.03. Membership. [Ord. No. 19-2012, � 1, eff. 10-2-2012; Ord. No. 17-2018, � 1, eff.
6-28-2018]
The Commission shall exist of the following members:
(a) The City Clerk or her/his designee shall chair the Commission.
(b) Records Liaisons from each City de

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• 2026-0490Pittsburgh will create a Records Retention Manual to set retention periods for city records. The manual will be used by city employees to ensure compliance with state and local law. The Records Management Division of the Office of the City Clerk will establish the manual.
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